Director of Administration
Job Summary
Responsible for administrative, operational, and financial support of a growing technology organization. Key member of the administrative decision-making and planning team
Duties/Responsibilities:
· Maintain organization’s administrative policies and procedures and perform related duties as assigned.
Finance:
· Finance P&L analysis, cash flow forecasting
· Provides financial information and forecasting reports to management by researching and analyzing accounting data
· Accounts receivable (AR) – Ensure customer invoices are distributed in a timely manner, PO balances are current, and communicated to sales team. Maintain AR reports and payments and conduct collection.
· Accounts Payable (AP) – Ensure invoices are reviewed, entered, and processed for on time payment.
· Manage new vendors and record necessary information for annual 1099 distributions
HR:
· Manages entire employee experience, from the moment an individual applies to a position, to onboarding, employment, and separation.
· Manage employee compensation and Employee Benefits
· Collaborates with other management staff to review and execute the annual Open Enrollment
· Collaborates with all management staff to identify and deliver the required administrative support operations for the organization.
· Ensures organizations compliance with applicable employment laws
· Develops, directs, and coordinate the implementation of employment law (updates), goals, objectives, policies, procedures, and work standards
Required Skills/Abilities:
· Thorough understanding of, or ability to learn quickly, payroll and accounting system(s), recordkeeping systems, management information systems, and related protocols used in the organization.
· Excellent verbal and written communication skills
· Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.
· Strong leadership and supervisory skills
· Knowledge of supply chain operations highly desirable
· Excellent organizational skills and attention to detail.
· Excellent time management skills with proven ability to meet deadlines.
· Extremely proficient with Microsoft Office Suite, Google office or related software
· Able and willing to learn new systems and apps such as Rippling, Betterment, Docsend…
Education and Experience:
· Bachelor’s degree in Business Administration or related field required.
· Minimum five years of experience in administration, and or operations, including three to five years in accounting and in a supervisory capacity, required.
· Experience in technology industry and supply chain is highly preferable but not required